Integration Manager

Updated on January 27th, 2023

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Quickbooks Commerce OMS Order Settings

When Quickbooks Commerce is selected as your Extensiv Integration Manager WMS, there will be Quickbooks Commerce specific settings to set for each cart connection in Integration Manager. These settings are listed and explained below:
 

Quickbooks Commerce Order Status Settings
 

Setting
 
Description
 
Default
 
Options
 
Quickbooks Commerce Order Status
 
When Integration Manager sends orders (from this shopping cart ONLY) to Quickbooks Commerce, this field signifies the current state of all new orders
 
Active
 
  • Active
     
  • Draft
     
  • Finalized
     
Create Invoice
 
Should Integration Manager invoice orders as soon as we send them to Quickbooks Commerce ? Only Finalized orders can be Invoiced!
 
No
 
  • No
     
  • Yes
     
Pack Orders
 
Should Integration Manager pack orders in Quickbooks Commerce? Only Finalized orders can be Packed/Shipped!
 
No
 
  • No
     
  • Yes
     
Quickbooks Commerce Order Return Status
 
Integration Manager is able to download Order Return requests from SOME Shopping Carts. 
Please set the Return Status when Integration Manager sends them to Quickbooks Commerce.
Returning
 
  • Returning
     
  • Received
     

 

Quickbooks Commerce Price Settings

Setting
 
Description
 
Default
 
Options
 
Order Tax Treatment
 
Are prices from this cart Tax Inclusive or Exclusive. Quickbooks Commerce will use this setting for these orders.
 
Quickbooks Commerce  Default
 

Quickbooks Commerce Default
 

Exclusive
 

Inclusive
 

Dynamic Item Tax Rate
 
Should Integration Manager calculate Item Tax Rate on the fly? If NO, all items will use the default Quickbooks Commerce Tax Rate.
 
No
 

No
 

Yes
 

Currency Name
 
Which Currency should Integration Manager set to when creating orders in Quickbooks Commerce 
Please leave this field blank if you want to use Quickbooks Commerce default Currency. 
To find Currency Name, please go to Quickbooks Commerce --> Settings --> Configuration --> Currencies.
(blank)
 

Leave blank
 

Go to Quickbooks Commerce --> Settings --> Configuration --> Currencies for options
 

Send Order Discount
 
Should Integration Manager send Order Discount as Free From Data on order line level?
 
Yes
 

Yes
 

No
 

Shipment Cost Line Label
 
What should we call the Shipment Line on the invoice? Leave blank to skip sending shipment cost.
 
Shipping Cost
 

Shipping Cost
 

custom name
 

leave blank
 

Send $0 Ship Code
 
Should Integration Manager send over the Order Ship Code if Order's Shipping & Handling fee is $0?
 
No

Yes
 

No

Quickbooks Commerce Other General Settings
 

Setting
 
Description
 
Default
 
Options
 
Location ID
 
The location in Quickbooks Commerce that these orders should be loaded into. If left blank, order will load into default Quickbooks Commerce location.
 
Blank will load orders into the Default location
 
How to find Quickbooks Commerce  Location ID
 
Add Order Tags
 
All orders from this shopping cart will be given the listed order tags in Quickbooks Commerce . 
You can add multiple tags, which can be formatted as a list of comma-separated values. 
For example, if an order has three tags: tag1, tag2, tag3.
blank = no tags
 
Add custom tags, comma separated for multiple entries
 
Order Note Field
 
What Should Integration Manager send as Order Note field.
 
Shipping Instructions
 

Shipping Instructions
 

Ship Name and PO Num. 
 

Order Number
 
Should Integration Manager pass the cart's Order Number to Quickbooks Commerce? If you select "Auto-Generated" then Quickbooks Commerce will create a unique Order Number.
The cart's Order Number will still be passed to Quickbooks Commerce in the Reference field.
Use Cart Order Number
 

Use Cart Order Number
 

Auto-Generated Order Number
 

Order Reference
 
What should Integration Manager pass as Order Reference field?
 
Use Cart Order Number
 

Use Cart Order Number
 

Leave It Empty
 

Bill-To Name 
 

Ship-To Name
 

Company Type
 
Which Company Type should Integration Manager use when looking up/creating companies from/in Quickbooks Commerce?
 
Consumer
 

Consumer
 

Business Customer
 

Supplier
 

Overwrite Customer Info
 

Should Integration Manager Overwrite Customer Billing and/or Shipping Address/Contact Info when sending to Quickbooks Commerce? (Ex. Cross Dock Orders)
You can leave some data fields blank so that Integration Manager will not overwrite them.

Linking All Orders to a Single Customer Record
 

If you want to link all orders to a single customer record in Quickbooks Commerce, select the "Overwrite Billing" option, and then make sure to fill in a default Name, Phone, and Email. Those are the three fields used to link customers together in Quickbooks Commerce.
 

Note: A new address will be added to the customer record for every order, even if that address already exists in Quickbooks Commerce. This is because we cannot detect if the address already exists in Quickbooks Commerce.
 

No
 

No
 

Overwrite Billing & Shipping
 

Overwrite Billing
 

Overwrite Shipping
 

 

 

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Related Articles

  • Quickbooks Commerce OMS error: The access token expired
  • Quickbooks Commerce Customer Linking
  • Setting Up Quickbooks Commerce OMS
  • Quickbooks Commerce OMS Tax Settings

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