Billing Manager

Updated on April 24th, 2025

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  • Help Center
  • Billing Manager
  • Using Billing Manager
  • Invoices and Payments
  • Using Billing Manager
    • Merchant Portal
        • Accessing Merchant Portal
        • Merchant Portal Support
        • Creating User Accounts in Merchant Portal
        • Navigating Merchant Portal
    • Customers
        • Adding a New Customer
        • Configure Billing Manually for a Customer
        • Updating Customer's Primary Bill-To Address
        • Configuring GL Account Numbers
    • Rates
      • Understanding Rates
          • Understanding Global Rates vs Custom Rates
          • Creating, Duplicating, and Deleting a Rate
          • Understanding Default Assigned Rate vs Assigning Rate per Warehouse Facility
          • Assigning Rates and Rate Sheets to a Customer
          • Understanding Standard vs Volume Tiering
          • Understanding Count vs Count Less Other UOMs
          • Creating a Rate Sheet
          • Count Less Other UOMs (Unit of Measures) Pre-Condition
          • Understanding the Use of Movable Units as Counting Units in Rate Creation
          • Common Terminologies in Rate Creation
          • Reassigning Rate Sheet from Customer Settings
          • Understanding Units of Measure (UOM) Count Rate
          • Unassigning a Rate From a Customer
          • Duplicating a Rate Sheet
      • Return Transaction Rates
          • Creating a Rate for Return Fee
          • Creating a Rate for Returned Primary Units on a Tiered Unit Basis
          • Creating a Custom Rate for a Return Process of a Specific Customer
          • Creating a Rate for Returning Packages
          • Creating Rates to Charge for a Partial Pallet Based on Movable Unit Type
      • Receiving Transaction Rates
          • Creating a Rate for After-Hours Receipt of Devan Inbound 20' Containers
          • Creating Rates for Inbound Devanning: 20', 40', and 45' High Cube Containers (Multiple Conditions)
          • Creating a Rate for Inbound Receiving Excess Weight Fee
          • Creating a Rate Based on Unique Lot IDs
          • Creating a Rate Based on Unique SKUs Shipped
          • Creating a Rate Based on Unique Location
          • Creating Rate Based on Quantity of Lot with Volume Tiered Rate
          • Creating a Rate Based on Quantity of Location with Standard Tiered Rate
          • Creating a Rate for Storage Upon Receipt per Carton Using a Split Rate
          • Creating a Smart Rate for Devan Inbound 20’ Container
          • Creating a Standard Warehouse Inbound Receipt Rate
          • Creating a Weekend Receipt Charge Rate
          • Creating a Rate for Inbound Pallet Fee Based on the Number of Pallets
          • Creating a Rate to Charge for a Partial Pallet Based on Movable Unit Types
          • Creating a Rate for Primary Unit vs Packaging Unit vs Pallet
          • Creating a Rate for Inbound Pallets with Multiple Movable Unit Types: Rounding Up Movable Units by Quantity
          • Creating a Rate for Movable Units Based on the Number of Pallets
          • Creating a Rate for Storage Upon Receipt by Movable Units Using a Split Rate
          • Creating a Rate Based on Total Weight
          • Creating a Rate for an Inbound 20' and 40' Floor Loaded Containers Based on Carton Count
          • Creating a Standard Tiered Rate for Each Pick
          • Creating a Rate for Inbound Pallet Fee based on Unique Movable Unit
          • Creating a UOM Count Rate for a Receipt or Shipment
      • Shipping Transaction Rates
        • Special Charges
            • Creating a Custom Rate to Implement Unique SKU-Based Promotional Insert Fees for Your Customers
            • Creating Customized FBA Prep Fees for Customers Including Carton Labeling
            • Creating a Special Charge for Will Call Fees
          • Creating a Rate for Order Processing Fee
          • Creating a Package Materials Fee and Small Parcel Shipping Label Fee
          • Creating a Handling Oversized Shipment Surcharge Rate (Over 40 lbs)
          • Creating a Shipping Oversized Pick Surcharge Fee (Over 20lbs)
          • Creating an FBA Prep Carton Label with Standard Tiered Fee
          • Creating a Rate for Pick-and-Pack Fee with Amazon Item Classification
          • Creating a Fragile Package Handling Rate
          • Creating a Promotional Rate Based on SKU for a Specific Customer
          • Creating a Rate for an Outbound Pick Fee with a Minimum Base Charge
          • Creating a Pick Fee Rate Based on Business to Business Order
          • Creating a Minimum Order Charge Rate Based on Total Weight
          • Creating an Inner Case Pick Rate Using Standard Tiering
          • Creating a Base Charge Rate for Less Than Truckload (LTL) Orders Going to Various Retailers
          • Creating a Base Charge Rate for Orders That Exceed 5 Cartons Shipped
          • Creating a Case Picking Rate Using Volume Tiered Fee
          • Creating a Rate for an Outbound Picking Fee Based on Individual Units
          • Creating a Rush Fee Rate
          • Creating a UOM Count Rate for a Receipt or Shipment
          • Creating a Rate Based on Shipping Destination
      • Transaction Minimum / Markup Rates
          • Creating a Transaction Minimum Receiving Rate
          • Creating a Transaction Markup Rate
          • Creating a Category Markup Rate for Handling Based on Item Classification (Smart Rate)
          • Creating a Category Minimum Receiving Handling Rate
      • Storage Rates
          • Confirming Recurring Storage and Reviewing in Billing Manager
      • Warehousing Services / Adjustments / Assemblies Rates
          • Creating a Tiered Rate for Adjustments per SKU
          • Creating a Tiered Rate for Adjustments Counting Total Quantity
          • Creating a Tiered Rate for Assembly Kitting Component Fee (Total Count)
          • Creating a Rate for Adjustment by Unique Location
          • Creating a Rate for an Adjustment Based on Total Volume
          • Creating a Rate for Assembly Kitting Component Fee by SKU
          • Creating a Custom Rate for Adjustments per Unique SKU
          • Creating a Tiered Rate for Assemblies (Total Kits Fee)
          • Creating a Rate for Total Kits Created in an Assembly Using Volume Tiering
          • Creating a Rate for Total Kits Created in an Assembly Using Standard Tiering
          • Creating an Assembly Per Kit Fee Rate with a Minimum Charge
        • List of How-to Guides for Creating Rates
    • Charges
        • Understanding Charges
    • Invoices and Payments
        • Understanding Invoices
        • Setting Up Payments per Customer
        • Invoice Numbering Settings
        • Using Automatic Invoice Generation
        • Setting Up Convenience Fees
        • Processing Payment Using the Accepted Payment Method
        • Setting Up Payment Wallet (3PL Customers)
        • Processing Payment (3PL Customers)
        • Updates in Invoice Page
    • Best Practices
        • Best Practices: Avoiding Webhooks for Billing in 3PL Warehouse Manager
        • Best Practices: Aligning Your Billing Structure with Billing Manager
    • Settings
        • Setting Up Email Notifications For Your Customers
        • Setting Up Email Notifications For Your Organization

Updates in Invoice Page

This article outlines the upcoming changes to the new Invoice page, which are expected to be released before the end of the second quarter of 2025.

 

This article is about the Billing Manager app, not the Billing Wizard in 3PL Warehouse Manager. To learn about the Billing Wizard, please refer to the articles in the Billing Setup. 

 

Invoices Page

  • The Invoice Review and Customer Invoices options will be removed from the left navigation menu.
  • Published and Unpublished invoices will appear in separate tabs, as shown below. 

     

Unpublished invoices

  • Unpublished invoices will display the Customer, Invoice number, Created date, Invoice date, and Total amount.
  • Select one or multiple invoices to publish.
  • Once published, the invoice will be moved to the Published tab.

Changing the Invoice List View

  • Filter the invoice list by Created date, Invoice date or by Total amount.
    • Created date: Last 6 months (Default filter)
    • Invoice date
    • Total amount
  • Click the refresh icon to reset all filters.
     

Additional menu actions

By clicking the three dots next to Publish, an additional action menu will be displayed, allowing you to perform various actions.

  • Download full invoice (PDF)
  • Download summary (PDF)
  • Download CSV
  • Edit dates
  • Edit invoice number - Applicable only for invoices with sequential numbering
  • Delete invoice

Editing Invoice and Due dates

  • Only 25 invoices or less can be edited at a time.
  • The due dates are calculated automatically based on each invoice’s term.
  • If any of these invoices already have an invoice or due date, your update will override them.

Viewing an invoice

  • Click View Invoice to open the summary of charges.
  • There are two tabs to display: Summary and All Charges. 

Removing and Modifying charges from invoice

  • Click Remove From Invoice if you need to remove this charge from the list. 

    Note: You can only remove one charge at a time.
  • Click Edit to update the charge. 

Charges removed from invoices will appear on the Charges list as Not Reviewed. 

A screenshot of a phone AI-generated content may be incorrect.

Published invoices

  • Published invoices will display the Customer, Invoice number, Invoice date, Due date, Status, Total amount, and Paid date.
  • Modifying a published invoice cannot be done. You need to unpublish the invoice to modify it. 

Unpublishing an invoice

  • To unpublish an invoice, click Unpublish. You can multi-select invoices to unpublish.
     Note: A paid invoice cannot be unpublished.
  • Once unpublished, the invoice will be moved to the Unpublished tab. 
    A screenshot of a computer AI-generated content may be incorrect.

 

Changing the Invoice List View

1. Filter the invoice list by Invoice date, Invoice date or by Total amount.

2. Click the refresh icon to reset all filters.

  • Invoice date: Last 6 months (Default filter)
  • Due date
  • Status

o Overdue – unpaid invoice that are past due

o Open – unpaid invoices that have not passed the due date

o Paid 

  • Total amount
     

Viewing an invoice

  • Click View Invoice to open the summary of charges.

A screenshot of a computer AI-generated content may be incorrect.

  • There are two tabs to display: Summary and All Charges. 

 

 

Additional menu actions

By clicking the three dots next to Unpublish, an additional action menu will be displayed, allowing you to perform various actions.

A white rectangular sign with black text AI-generated content may be incorrect.

  • Mark as paid
  • Process payment

Downloading PDF

Select a single invoice and click Download PDF. 
Note: Download PDF is disabled if multiple invoices are selected. 
A screenshot of a computer screen AI-generated content may be incorrect.

new invoice page invoices

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Related Articles

  • Understanding Invoices
  • Managing Invoices

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