Warehouse Management

Updated on September 26th, 2025
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Warehouse Management
- Getting Started
- Admin Console
- Shipping
- Order Picking & Packing
- Receiving
- Customer Portal
- Cycle Counting
- Kit Building
- Managing Users
- Barcode Scanner
- Import/Export
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Integrations
- Brightpearl
- Shipstation
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Order Manager
- Warehouse Manager Order Manager Integration Details
- Installing Warehouse Manager Order Manager Integration
- Integrating Warehouse Manager and Order Manager
- Understanding Order Sync in Warehouse Manager and Order Manager integration
- Understanding the Inventory Sync between Warehouse Manager and Order Manager
- ShippingEasy
- Barcoding
- Wave Picking
- Bin Move
- Mobile Receiving and Picking
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Settings
- Overview
- API Settings
- Bin Types
- Document Files
- Document Templates
- Event Actions
- Label Config
- Label Printers
- Message Recipients
- My Account
- Order Settings
- Pick Path
- PO Payment Settings
- Reason Codes
- Shipping Accounts
- Shipping Types
- Tags
- Transaction Codes
- User Groups
- Users
- Work Order Statuses
- Work Order Types
- Popular Articles
- Reporting
Receiving in Mobile
All receiving transactions will be completed on the mobile device (mobile.scoutsft.com)
To receive in mobile,
- Login to https://mobile.scoutsft.com/.
- Navigate to Shipping/Receiving > Receiving.
 - Scan the Receiving Order barcode into the Receiving Order Number field.
- Â You can also use the Search functionality to look up the receiving order. Search functionality allows you to search by Open status, Client, Vendor, or Part.
- Scan the bin where the inventory will be physically placed (whether temporarily or for long-term storage). You can also use the Search icon to look for an existing bin.
- Next, Scan a Part to be received, or click Part List to expand and select from the Part List.
- Enter QTY (Quantity) to receive.
 - Continue with each part in the order.
- Click the Complete in the top right-hand corner. Order will automatically close and return to the Receiving menu.
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​Discrepancies
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To account for discrepancies,
- If the receiving process is complete, but all items have not been received on the PO, click Complete.
- When the discrepancy window opens, select the appropriate kind of discrepancy. The options include Back Ordered, Damaged, or Wrong Item(s). These are used to notate why there is a discrepancy between what was ordered and what was received. A reason code is not required.
The discrepancy codes can be customized in Settings > Reason Codes. For more information, please see our help article for Reason Codes.
 -  Click Save to close and complete the receiving process.
Adding Parts on the FlyÂ
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To add parts,
- If a part was not on the Receiving Order, you can scan the part and the mobile device will ask if you want to add the part, then click Yes to confirm.
 - You will be asked to enter the expected QTY (Quantity) on the Receiving Order.
 - Once added, you can continue with the standard receiving process. When the Receiving process is complete, you will be promoted to accept the discrepancy as shown above, and choose a reason code, if desired, but not required.
Receiving Assets
To receive assets through scanning the part being received,
- Enter or Scan the Serial Number.
 - Repeat for each part on the receiving order.
- Click Complete when done.
- You can only receive one asset at a time.
- Serial numbers can be uploaded in bulk via SNAP but must be a continuous run of serial numbers. Example: SERIAL_1, SERIAL_2, SERIAL_3, and so on.
- If the Remove Prefix/Suffix was used in the Part Record, the scan will take away the prefix/suffix.
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Receiving Lots
To receive lots through scanning the part being received,
- Enter or Scan Lot Number
 - Enter the QTY (quantity).
- Repeat for each part on the receiving order.
- Click Complete when done.
You can receive 1 lot code at a time. Lot Numbers can be uploaded in bulk via SNAP.
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